FAQs - Accounting Software

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First go to company list and select the company in which error occurred. Click on ‘index’ option from below options. A re-index process will run. After that click on the ‘year’ option from the below given list. Then select the last financial year and click on ‘index’ option from below in Year list. After that directly double click on the financial year to open company.
• Stock Journal / Production. Option: Trading-> Stock Entry ->Stock Journal Trading-> Production List for vouchers will be displayed. Press INS or click on NEW button to add entry. In Stock Journal / Production entry, enter Voucher Date & No, select Process (Excess/Shortage/General) in case of Stock Journal & Other Process in case of Production entry. In Production, you can create new process by pressing F3 or clicking on NEW button. After process selection, production entry which is defined in Process will come automatically. Details of more than one product can be entered by pressing Enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Press ENTER or click on OK button to save entry. Note: a) To Enable Production / Stock Journal vouchers, go to Setup -> Company Setup ->Advance Setup option. b) To setup process definition of Production voucher, go to Master -> Process Master
Processor Core i3 or higher (2GHz or faster processor) RAM 1 GB or more (2 GB recommended) 1 GB or more Hard Disk space
Supported Client OS - Microsoft Windows XP (Service Pack 3), Windows 7/8/8.1, or Windows 10 (32/64 bit) Supported Server OS - Windows Server 2003/2008 R2/2012 R2/2016
It is strongly recommended for users to take back-up on Pen/CD drive or save data in on-line storage regularly so that in the unlikely event of System/HDD crash, important data can be restored from back-up. To format hard disk, copy Kishan folder into another drive or CD / Pen drive. After formatting HDD, just copy Kishan folder back and run k6setup.exe to reinstall software. Software lock will not be affected. If HDD or system is damaged and Kishan folder cannot be copied than after formatting HDD, install Kishan by running k6setup.exe and than restore all company data from back-up.
Microsoft .Net Framework 4.0 or higher should be installed on the system for make JSON or Excel file of GST Returns. You can download it from a link given in our site www.aakashinfo.com. Or you can find another links for download from Google Search. After downloading setup, double click on it to install in your system. Then follow simple instruction given on your screen. You may want to restart or computer after install for make Excel files.
Go to Accounts Menu. Select GST Entry. Then select GST Utilization. Click on ‘new’ button from below list. A window will appear for new entry. Give date and voucher number. Select the starting date of month for which you make entry. Last date of month selected automatically. Then after select from IGST/CGST/SGST to take input credit. After that select related output tax option. Input/output accounts and amount display automatic as per above selection. Give amount of credit and press ‘OK’ to complete the entry. IGST can utilize against IGST/CGST/SGST Input credit. CGST can utilize against CGST/IGST. And SGST can utilize against SGST/IGST.
This message will appear when more than 1 process of Kishan is running. If more than one icon shows in Windows Taskbar, select every icon one by one and close Kishan. Or you can close the processes from Task Manager. To open Task Manager directly right click on taskbar and select ‘task manager’ or press Alt, Ctrl and Delete together. In Task Manager screen go to process option and find ‘kishan.exe’. Select every process one by one and give ‘end task’ or ‘end process’ option. After closing all processes, close task manger and start Kishan again.
Yes, you can change the current working date by pressing ‘F2’. After pressing ‘F2’ a date selection will appear. Select the date in which you want work. If you give any date before 1/7/2017, you can make VAT Tax invoice again. You can change to current date by giving ‘F2’ again and select current date.
• Seller Bill Option: Commission -> Seller Bill List for vouchers will be displayed. Press INS or click on NEW button to add entry. In Seller Bill entry, enter Voucher Date & No, Seller Name, and Vehicle No. etc. and then enter product details like Purchaser Name, Product Name Bags & KG. Details of more than one product can be entered by pressing enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Press ENTER or click on OK button to save entry. Note: a) Expenses details can be set from Setup-> Voucher Setup ->Seller Bill ->Entry Type & Extra Details options. b) To print Seller bill after saving it, go to Setup -> Voucher Setup ->Seller Bill. Set Online Bill Printing option to Yes and select bill printing format and enter no. of copies to print. c) For Online E-Mail, SMS also set appropriate options from Setup -> Voucher Setup ->Seller Bill • Auto Sales Bill Option: Commission -> Auto Sales Bill In this option, enter date for bill and also select other details from the options. Press OK or CTRL+ENTER to generate Commission Sales Bills. Note: a) Expense and VAT details can be set from Setup -> Voucher Setup ->Sales Bill (Commission) ->Entry Type & Extra Details options. b) To print Sales bill after saving it, go to Setup -> Voucher Setup ->Sales Bill (Commission).Set Online Bill Printing option to Yes and select bill printing format and enter no. of copies to print. c) For Online E-Mail, SMS also set appropriate options from Setup -> Voucher Setup ->Sales Bill (Commission) • Sales Bill (Commission) Option: Commission -> Sales Invoice List for Sales invoice will be displayed. Press INS or click on NEW button to add entry. In sales invoice entry, enter details like Cash/Debit bill, Party name, Inv. Type, Date, Bill no. etc. Than enter product detail, like Product Name, Qty, Rate and Amount. Details of more than one product can be entered by pressing enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Enter details of expenses (Freight/Discount etc.) and VAT and press CTRL+ENTER or click on OK button to save entry. Note: a) Expenses and VAT details can be set from Setup -> Voucher Setup ->Sales Bill (Commission) ->Entry Type & Extra Details options. b) To print Sales bill after saving it, go to Setup -> Voucher Setup ->Sales Bill (Commission).Set Online Bill Printing option to Yes and select bill printing format and enter no. of copies to print. c) For Online E-Mail, SMS also set appropriate options from Setup -> Voucher Setup ->Sales Bill (Commission)
Receivable / Payable Kishan can maintain Party balance in two ways. a) Simple In simple method party’s receipt / payment is adjusted against net balance. Option: Report -> Outstanding ->Receivable for simple receivable report. Option: Report -> Outstanding ->Payable for simple payable report. Option: Report -> Outstanding ->Pending Cash Memo for pending Cash Memo list. b) Bill To Bill In this method party’s receipt / payment amount is adjusted against particular Bill. Also there is provision for on Account balance. Option: Report -> Outstanding ->Bill wise Receivable for bill to bill receivable report. Option: Report -> Outstanding ->Bill wise Payable for bill to bill payable report. On selecting above options, different report format list will be displayed, select appropriate format to view report. Note: a) To activate Bill To Bill outstanding, go to Setup -> Company Setup ->Advance Setup and set Bill to Bill Outstanding option to Yes. b) For Graph of Monthly Receivable / Payable, press CTRL+G or click GRAPH. c) To print Collection Letter or current report, press CTRL+P or click PRINT.
• VAT Report / VAT Forms Option: Report -> VAT ->Sale-Purchase Summary Above option gives different types of VAT calculation reports like VAT Summary, CN Register, DN Register etc. Option: Report -> VAT ->VAT Reports Above option generates statutory VAT Forms as per Government’s guidelines. Option: Report -> VAT ->E-Return Forms Above option generates statutory VAT e-Returns as per Government’s guidelines. • GST Reports Option: Report -> GST ->GST Reports Above option gives different types of GST reports like Tax Liability Register, Cash Ledger, ITC Ledger and GST Summary Report. Option: Report -> GST ->GST Registers Above option gives different types of GST registers like GST Sales Register, GST Purchase Register and GST Seller Register. Option: Report -> GST ->GST Returns Above option generates statutory GST e-Returns as per Government’s guidelines. (GSTR1, GSTR2 and GSTR3B)
>Cash Book Option: Report -> Account Books ->Cash Book List of Accounts under Cash In Hand group will be displayed. In this list press enter on Cash account to view cash book of that account. Note: a) To view / adjust Negative Cash, press F4 in Cash Book report. b) All above features explained in Ledger works in Cash Book also. >Bank Book Option: Report -> Account Books ->Bank Book List of Accounts under Bank Accounts / Bank OCC Accounts group will be displayed. In this list press enter on any bank account to view bank book of that account. Note: a) For Bank Reconciliation, press F6 in Bank Book report. b) All above features explained in Ledger works in Bank Book also. >Day Book Option: Report -> Account Books ->Day Book By selecting this option, day book will be displayed. To select / de-select voucher types which are included in this report, press F4. Note: All above features explained in Ledger works in Bank Book also.
>Trial Balance Option: Report -> Balance Sheet ->Trial Balance By selecting this option, Trial Balance will be displayed. Here press CTRL+F2 or click on FORMAT to change display format, press ENTER on any account or click LEDGER to view account ledger of that account and CTRL+F3 or click on SETUP for report setup. >Trading Account Option: Report -> Balance Sheet ->Trading Account By selecting this option, Trading Account will be displayed. Here press CTRL+S or click on SCHEDULE SETUP for schedule wise printing setting, press CTRL+M or click on STOCK METHOD to set stock calculation method, press CTRL+Z or click on STOCK to give stock value if stock method is NONE. >Profit & Loss Statement Option: Report -> Balance Sheet ->P &L Statement By selecting this option, P & L Statement will be displayed. Here press F4 or click on TRADING A/C for Trading A/c and F3 or click on Auto Entry for Auto Voucher Entry of expenses etc. >Balance Sheet Option: Report -> Balance Sheet ->Balance Sheet By selecting this option, Balance Sheet will be displayed. Here press F4 or click on P & L A/C for Profit & Loss Statement and F3 or click on Havala Effect for virtual Havala effect.
1. Performance Report Option: Report -> Analytical Report ->Performance Report In this option, 3 year’s Group wise comparison analysis will be displayed. Press F5 or click on RATIO ANALYSIS for different type of analytical ratio. 2. Sale / Purchase Report Option: Report -> Analytical Report ->Sale / Purchase Report This option displays different types of Sales & Purchase analytical reports. 3. Party wise Report Option: Report -> Analytical Report ->Party wise Report This option displays different types of Party / City / Area wise Sales & Purchase analytical reports. 4. Account Analysis Option: Report -> Analytical Report ->Account Analysis This option displays different types of Account wise transaction analysis reports. 5. Fund Flow Option: Report -> Analytical Report ->Fund Flow This option displays month wise working capital in & out flow. 6. Cash Flow Option: Report -> Analytical Report ->Cash Flow This option displays month wise cash movement.
Common Keys Key > Uses F1 > Help: This key is used to get HELP regarding any option of the software. SHIFT+F1 > Narration Help: In narration, if some details are repeated often, than by pressing SHIFT+F1, list of common narration phrases like Receipt No., Bank Names etc. is displayed. F2 > Date: To change working date of entry or date range in report. CTRL+F2 Change Report Format: In any report, by pressing CTRL+F2, we can change report display format. CTRL+F > List of Report Formats: In most reports, CTRL+F shows list of available report display formats. F3 > New: To add any master (Account, Products etc.) from any list while doing entry, press F3 Filter: In any report, to filter data with different criteria, press F3 CTRL+F3 > Report Setup: In accounts reports like Ledger/Cash Book / Balance sheet etc., CTRL+F3 shows setup options. F4 > Edit: To edit any master (Account, Products etc.) from list, press F4 F5 > Ledger: To view ledger of any Account / Product from Account/Product list, press F5 F9 > Calculator: To use calculator anywhere in software, press F9 TAB > Audit: To audit voucher from voucher list or in any report. Forward: In entry screens, TAB or ENTER moves to next entry field. SHIFT+TAB > Backward: In entry screens, SHIFT+TAB moves to previous entry field. CTRL+TAB > Task List: This key is used to get list of open screens anywhere from software. CTRL+ENTER > Save: CTRL+ENTER is shortcut key for OK button which is used to save any entry. CTRL+O > Change Order: In reports, CTRL+O allow to change ordering of report data. CTRL+P > Print: CTRL+P is universal key for Printing throughout the software. CTRL+R > Repeat Narration: In entry, by pressing CTRL+R, narration of previous voucher can be repeated. CTRL+S > Master Selection: In some reports, master selection like account/product etc. can be done using CTRL+S key. CTRL+Y Delete: CTRL+Y is universal key for deleting any voucher/master.
To reinstall Kishan, refer to question regarding installation of Kishan. At the time of Kishan installation, if it is already installed in selected folder than warning massage will be displayed. If selected ‘Yes’ than software's essential system and report files will be overwritten but data entered by user will not be affected.
To install Kishan in Windows Vista or Windows 7 or higher, right click on k6setup.exe and select ‘Run as Administrator’. It is advisable don't install Kishan on same drive with Windows.
It is possible to install Kishan in external device. Select appropriate drive letter in Kishan installation screen. However full functionality of Kishan will be available only on the system for which it is registered. On other systems it will work in demo mode.
It is possible to install Kishan in one drive and keep multiple data folders in HDD and / or external devices (Pen Drive / USB HDD). To do this enter appropriate data path in Kishan's company selection screen.
After re installing software, If Hard disk or system is not changed, software will work as usual and software license will not be affected. There is no need for re-registration of software.
In case of HDD/System change, first ‘surrender’ you Key from old system. Then copy Kishan folder into new System/HDD, run k6setup.exe to create shortcut and run activation process again.
In Demo version of Kishan, there are following limitations: a) Date Range and No. of Vouchers limitation. b) After demo limit is over: Report printing cannot be done. - New year for any company cannot be created. - Certain reports like Balance sheet, VAT/GST Reports, TDS etc. will not work - Setup options will stop functioning.
Data entered in Demo version of Kishan will not be affected. Demo installation of Kishan can be converted into original software just by purchasing software and registering it into same folder.
It is simple process to register the Kishan software. Which require some basic information like, Customer Name, City, Customer ID, & Serial Key etc. After filling all the detail in registration screen, click on the ‘activate’ button.
Conversion from Single-user to Multi-user version is easy. Just purchase Multi-user upgrades license and activate it. For installation of Multi user version on LAN, refer to question regarding Installation.
Installing Kishan Accounting Software. Kishan can be installed from CD / other media or it can be downloaded directly from the Internet. To download, go to: http://www.aakashinfo.com/download/k6setup.exe After downloading k6setup.exe, double – click on it to start installation. To Install software from CD, insert Kishan accounting software CD into CD drive, setup will start automatically. If Setup does not start automatically, go to: My Computer -> CD Drive and double click on k6setup.exe Press Next in setup screen to extract necessary Setup files on your computer. After files are extracted, welcome screen will appear. Here select installation path and type of software by pressing Next button than press Finish to install software in your computer. Starting Kishan Accounting Software. To start Kishan accounting software, double click on icon on Windows desktop.
New Company (Firm) After starting Kishan software, list of existing companies will appear on the screen. To create new company, press F3 key or click on NEW button. In company creation screen, enter all relevant details for the company (firm) like State, Language for operation, Company Name etc. Additional details like company PAN/TAN/TIN/CST Nos., address detail etc. can be given by pressing Next button. Click Finish button to create new company. Note: To change details of existing firm, press F4 or click EDIT button.
New Account To create new account, go to following menu option. Option: Master -> Account In this option, list of all existing accounts will be displayed. To create new account just press INSERT or click on the ADD button. New account creation screen will appear. In this screen, give details for the account like Account Name, Alias or code, group for the account. Depending on the account’s group, different other details will be shown. Enter relevant details here and press CTRL+ENTER or click on OK button to create new account. All the behavior of an account depends on group of that particular account. Following is help regarding selection of account group. Type Of Account > Suggested Group Supplier Party > Sundry Creditors Customers > Sundry Debtors Bank Account (Current/Savings etc.) > Bank Accounts (Banks) Bank CC/OD Accounts > Bank OCC A/C Cash Account > Cash In Hand VAT Accounts > Duties & Taxes (Type – VAT) TDS Accounts > Duties & Taxes (Type – TDS) Bank Loans > Loans (Liability) Furniture / Car / Buildings etc. > Fixed Assets Deposits (NSC/Tele. Deposit etc.) > Deposits (Asset) Partner/Proprietor Accounts > Capital Accounts Expenses Related to Sale/Purchase > Expenses (Direct) Other Expenses (Tea / Office Exp. etc.) > Expense Account Note: New account can also be created from accounts list at the time of entry by pressing F3 or clicking on NEW button. To edit existing account, press F4 or click on EDIT button and press CTRL+Y or click on DELETE to delete. To enter opening balances of all accounts, go to following option: Option: Report -> Balance Sheet ->Trial Balance ->Opening Balance
New Product To create new Product, go to following option: Option: Master -> Product Here, list of all existing products will be displayed. To create new product, just press INSERT or click on the ADD button. New product creation screen will appear. In the product information screen, enter all relevant details of the product like Product name and press CTRL+ENTER or click on OK button to create new product. Note: New product can also be created from product list at the time of entry by pressing F3 or clicking on NEW button. To edit any existing product press F4 or click on EDIT button and for deletion, press CTRL+Y or click DELETE button.
New Seller To create new Seller, go to following option: Option: Master ->Seller Master Here, list of all existing sellers will be displayed. To create new seller, just press INSERT or click on the ADD button. New seller creation screen will appear. In the seller information screen, enter all relevant details of the seller like Seller name and press CTRL+ENTER or click on OK button to create new seller. Note: New Seller can also be created from seller list at the time of entry by pressing F3 or clicking on NEW button. To edit any existing seller press F4 or click on EDIT button and for deletion, press CTRL+Y or click DELETE button.
New Vehicle To create new Vehicle, go to following option: Option: Master -> Vehicle Master Here, list of all existing vehicle will be displayed. To create new vehicle, just press INSERT or click on the ADD button. New vehicle creation screen will appear. In the vehicle information screen, enter all relevant details of the vehicle like Vehicle name and press CTRL+ENTER or click on OK button to create new vehicle. Note: New Vehicle can also be created from vehicle list at the time of entry by pressing F3 or clicking on NEW button. To edit any existing vehicle press F4 or click on EDIT button and for deletion, press CTRL+Y or click DELETE button.
Weight Slip Entry Option: Trading -> Weight Slip Here give date for weight slip and if purchasing for other party than select purchaser party name and then select Item. If we are purchasing for ourselves than create Self Account under Sundry Creditors group and select as purchaser party. List of existing weight slips for particular date/party/item will be displayed. Here enter New weight slip by pressing Enter on blank line. Give details like Party Name, Quality etc. To Edit existing entry, go to that entry and press Enter. To Delete entry, press CTRL+Y on that entry. Note: a) Expenses and VAT details can be set from Setup -> Voucher Setup ->Purc. Invoice ->Entry Type & Extra Details options. b) To change details like Purchaser party / Item / Date etc., click on Change Det. Button or press F5.
Purchase Statement Option: Trading -> Purchase Statement List for Statements will be displayed. Press INS or click on NEW button to add entry. Here, give details like Challan No./Date, Purchaser Name, Item Name, Quality (If statement is for selected quality), Weight slip from and to date. All the weight slip entries matching above criteria will be displayed. To change any entry, go to that entry and press Enter. To Delete entry, press CTRL+Y on that entry. Note: a) Expenses details can be set from Setup -> Voucher Setup ->Purchase Statement ->Entry Type & Extra Details options. b) To prepare purchase statement from Purchase Bill instead of weight slip go to Setup -> Voucher Setup ->Purchase Statement and set option, Purchase Statement From to Purchase.
1. Purchase Invoice Option: Trading-> Purchase Entry ->Purchase Invoice List for Purchase bills will be displayed. Press INS or click on NEW button to add entry. In Purchase bill entry, enter details like Cash/Debit bill, Party name, Expense Type, Date, Bill no. etc. Than enter product detail, like Product Name, Qty, Rate and Amount. Details of more than one product can be entered by pressing enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Enter details of expenses (Freight/Labour etc.) and VAT and press CTRL+ENTER or click on OK button to save entry. Note: a) To Generate Purchase Bill from Weight Slip, use following option: Trading -> Purchase Entry ->Bill from Slip b) Expenses and VAT details can be set from Setup -> Voucher Setup ->Purchase Invoice ->Entry Type & Extra Details options. c) To print Purchase bill after saving it, go to Setup -> Voucher Setup ->Purchase Invoice. Set Online Bill Printing option to Yes and select bill printing format and enter no. of copies to print. d) For Online E-Mail, SMS also set appropriate options from Setup -> Voucher Setup ->Purchase Invoice 2. Purchase Return Option: Trading-> Purchase Entry ->Purchase Return From above option, Purchase return entry can be entered. Method of entry and other options are similar to purchase invoice.
1. Purchase Challan Option: Trading-> Purchase Entry ->Purchase Challan From above option, Purchase Challan entry can be entered. Method of entry and other options are similar to Purchase invoice. Note: a) To use Challan option, first go to Setup -> Company Setup ->Advance Setup and set option Challan Required to Yes b) To prepare Bill from Challan, go to Option: Trading-> Purchase Entry ->Bill from Challan. c) To view Pending Challan, go to Report -> Trading ->Sauda/Challan->Receipt Challan 2. Purchase Sauda Option: Transaction -> Purchase Entry ->Purchase Sauda From above option, Purchase Sauda entry can be entered. Method of entry and other options are similar to purchase invoice. Note: a. To use Sauda option, first go to Setup -> Company Setup ->Advance Entry and set option Sauda Required to Yes b. To adjust Sauda against Purchase Bill / Challan, at the time of Bill / Challan entry, press CTRL+O or click Sauda for list of pending sauda. c. To view Pending Sauda, go to Report -> Trading ->Sauda/Challan->Purchase Sauda
1) Sales Invoice Option: Trading -> Sale Entry ->Sales Invoice List for Sales invoice will be displayed. Press INS or click on NEW button to add entry. In sales invoice entry, enter details like Cash/Debit bill, Party name, Inv. Type, Date, Bill no. etc. Than enter product detail, like Product Name, Qty, Rate and Amount. Details of more than one product can be entered by pressing enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Enter details of expenses (Freight/Discount etc.) and VAT and press CTRL+ENTER or click on OK button to save entry. Note: a) Expenses and VAT details can be set from Setup -> Voucher Setup ->Sales Invoice ->Entry Type & Extra Details options. b) To print Sales bill after saving it, go to Setup -> Voucher Setup ->Sales Invoice. Set Online Bill Printing option to Yes and select bill printing format and enter no. of copies to print. c) For Online E-Mail, SMS also set appropriate options from Setup -> Voucher Setup ->Sales Invoice 2) Sales Return Option: Trading -> Sales Entry ->Sales Return From above option, Sales return entry can be entered. Method of entry and other options are similar to sales invoice.
Sales Challan Option: Trading -> Sales Entry ->Sales Challan From above option, Sales Challan entry can be entered. Method of entry and other options are similar to sales invoice. Note: a) To use Challan option, first go to Setup -> Company Setup ->Advance Setup and set option Challan Required to Yes b) To prepare Bill from Challan, go to Option: Trading-> Sales Entry ->Bill from Challan. c) To view Pending Challan, go to Report -> Trading ->Sauda/Challan->Issue Challan Sales Sauda Option: Trading-> Sales Entry ->Sales Sauda From above option, Sales Sauda entry can be entered. Method of entry and other options are similar to sales invoice. Note: a) To use Order option, first go to Setup -> Company Setup ->Advance Setup and set option Sauda Required to Yes b) To adjust order against Sales Bill / Challan, at the time of Bill / Challan entry, press CTRL+O or click SAUDA for list of pending orders. c) To view Pending Order, go to Report -> Trading ->Sauda/Challan->Sales Sauda
• Inward Entry Option: Commission -> Inward Entry List for vouchers will be displayed. Press INS or click on NEW button to add entry. In Inward Entry, enter Voucher Date & No, Seller Name, Vehicle No. etc. and then enter product details like Product Name Bags & KG. Details of more than one product can be entered by pressing enter on blank line. To edit existing entry, press ENTER on that entry and press CTRL+Y to delete entry. Press ENTER or click on OK button to save entry. Note: a) To generate auto Truck rent payment voucher, go to Setup ->Voucher Setup->Inward Entry and set Generate Auto Truck Rent voucher to Yes. b) Advance given to Seller against Inward can also be entered in Inward voucher entry.
• Change Sales Bill Party in all Seller Bills and Sales Bill Option: Commission -> Change Party In this option, enter date for bill, From Party and To Party name. All bills for From Party on that date will be displayed. Press ENTER to select the bills for which party name is to be changed. Party name will be changed in Sales bill and all related Seller Bills. Press OK or CTRL+ENTER to change party.
Cash / Bank Entry Kishan provides many ways to enter Cash/Bank transactions depending upon your requirements • Quick Entry Quick entry is simplest and quickest way to enter cash / bank transaction. Option: Accounts -> Quick Entry ->Cash / Bank Here select Cash / Bank account from list, than select receipt or payment. List of vouchers of particular type will be displayed. In this list: a) To enter new entry, go to blank line and press Enter. Enter Voucher Date, Voucher / Cheque No, Account Name, Amount and Narration. b) To edit existing entry, press Enter or click on EDIT button and to delete, press CTRL+Y or click DELETE. c) To change voucher type (Receipt/ Payment) press F3 or click VOU. TYPE. d) To change Cash/Bank account, press F4 or click CHANGE A/C. e) To change date range, press F2 or click DATE f) To audit existing entry press TAB or click on AUDIT
• Simple Entry Option: Accounts -> Cash Entry Option: Accounts -> Bank Entry List of voucher types (Cash Receipt / Cash Payment / Bank Receipt/ Bank Payment / Contra) will be displayed. Select required voucher type and press Enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. For Cheque Book (Bank Payment) & Slip Book (Bank Receipt) entry, select proper bank account, and enter details like voucher no., date, account name amount and narration. For Cash Receipt / Payment entry, select Cash Account and enter details. Note: For additional details in cash/ bank entry like Kasar/ Discount/ Bank Commission etc., we can create Entry Type/Extra details from Voucher setup.
• Multiple Entry To enter details of receipt / payment of multiple accounts Option: Accounts-> Journal Entry List of voucher types (Cash Receipt / Cash Payment / Bank Receipt/ Bank Payment / Contra) will be displayed. Select required voucher type and press enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. Here enter detail like Voucher date etc. and enter multiple detail of entry. Here first account will be always Cash / Bank Account.
Journal / Credit Note / Debit Note Option: Accounts-> Journal Entry List of voucher types (Journal / Credit Note /Debit Note etc.) will be displayed. Select required voucher type and press enter. Voucher list for selected voucher type will be displayed. Press INS or click on NEW button to add entry. Here enter detail like Voucher date etc. and enter multiple detail of entry. If effect of this voucher should be given in VAT reports, than VAT should be selected in Tax type field.
• Sales / Purchase Register For Trading Sale/Purchase Option: Reports ->Trading -> Register ->Sales Register Option: Reports ->Trading -> Register ->Purchase Register For Commission Option: Reports ->Commission -> Register ->Sales Register Option: Reports ->Commission -> Register ->Seller Register By selecting above option, different type of Sale/Purchase register formats will be displayed. Select desired format and press enter to view report.
• Stock Reports For Trading Stock Option: Reports ->Trading -> Stock Reports ->Product Ledger By selecting above option, different type of product / stock report formats like Product Ledger, Stock Statement, and Stock Statement on Amount etc. will be displayed. Select desired format and press enter to view report. In this report, ledger of particular product can be viewed by pressing ENTER on that product. Note: To view analytical stock reports like Stock FIFO report, Negative Stock report, Multi Product Ledgers etc., select Product Ledger Report format and press CTRL+P. Option: Report ->Trading ->Stock Reports ->Party wise Report By selecting above option, different type of party / product wise sales and inventory report like Party wise Issue Summary / Receipt Summary can be viewed. Select desired format and press enter to view report. For Commission Stock Option: Reports ->Commission -> Stock Reports ->Inward Register Option: Report ->Commission ->Stock Reports ->Party wise Report
Account Ledger Option: Report -> Account Books ->Ledger Different type of formats for list of all accounts will be displayed. Select required format and press ENTER. In account list, press enter on any account to generate ledger of that account. Note: a) To print Multiple ledger, select 1st Report format of account list and press CTRL+P or click on PRINT b) Press CTRL+F2 or click FORMAT for different type of ledger format like Vertical, Horizontal, Monthly Summary, Daily summary etc. c) Press {+} key for ledger of Next account (in alphabetical order) &{ -} key for Previous account. d) Click on Account Name for list of accounts and to view ledger of another account, select the account and press Enter e) Press CTRL+G or click on Graph to print / view graph f) For setup of Ledger report press CTRL+F3 or click SETUP g) To edit any voucher, press ENTER or double- click on any voucher. h) To delete any voucher press CTRL+Y or click DELETE i) To add new voucher, press INSERT or click NEW j) To print report press CTRL+P or click PRINT
Interest Calculation Option: Report -> Other Report ->Interest Report This option is used for Interest calculation (Simple & Compound) with option for Havala & TDS. Option: Report -> Other Report ->Bill wise Interest This option is used for Bill to Bill Interest calculation (Simple & Compound) with option for Havala & TDS.
Option: Report -> Other Report ->Forms Report This option generates different types of Pending declaration forms report. Option for printing Form collection letter is also available.
TDS Havala, Form 16 A and other TDS reports Option: Utility->Havala->TDS ->TDS Payable This option displays report of TDS to be deducted by us and payable to government. Press CTRL+H or click on HAVALA to generate TDS Havala. Option: Utility ->Havala->TDS ->TDS Deducted by Other This option displays report of TDS to be deducted by opposite party. Option: Utility ->Havala->TDS Challan Once TDS Havala is done from above option, this option generates Form 16 A and other TDS related reports. Note: Definition of TDS (rate of TDS / Limit etc.) can be given at the time of Account opening or from Option: Utility ->Havala->Havala Setup.
Interest / Depreciation / Capital Havala. Option: Utility ->Havala->Interest This option displays report of interest payable on Secured/ Unsecured loan accounts. Press CTRL+H or click on HAVALA for Havala entry. Option: Utility ->Havala->Depreciation This option displays Depreciation chart of Fixed Assets accounts. Press CTRL+H or click on HAVALA for Havala entry. Option: Utility ->Havala->Capital This option displays profit share of Capital accounts. Press CTRL+H or click on HAVALA for Havala entry. Note: Definition of Interest / Depreciation / Capital can be given at the time of Account opening or from Option: Utility ->Havala->Havala Setup.
Create New Year Option: Utility -> Year End ->New Year Use this option to create new financial year. Once year is created and you change transaction in Previous Year, than use Option: Utility -> Year End ->Update Balance option in Previous Year to update account and stock balance in new financial year.
Data Audit Audit feature is used to tally/ check already entered data. By using Audit option we can mark a Voucher as checked or audited. To Audit any entry in any report, Press TAB on that entry or click on AUDIT button. Check sign will appear in that entry. We can also password protect / lock audited entry. To password protect entry, go to Option: Setup -> Company Setup ->General Options and set Lock Audited Vouchers option to YES. If you want to enter password at each audit than set ‘Password at Each Audit’ option to YES.
Data Freeze Option: Utility->Advance Utility->Data Freeze Yes, Data freeze option is used to lock data of particular date range. It is also possible to freeze data of particular voucher type.
Personal Diary Option: Utility -> Personal Diary This option provides utilities like Reminders, Appointment, Address Book, Mail merge letters etc. After giving Ctrl + P in address list you can print Address book/Phone book of all or selected party or city. You can also print 2 or 3 column label or you can directly print address on cover from this option.
Kishan software provides 3 type of security. a) Software Security To set Software Password, go to Option: Setup ->Security -> Setup and set security type as software. Kishan will ask for Software Password. Once software password is set, Kishan will ask for password each time software is started. b) Company wise Security To set Company Password, go to Option: Setup ->Security ->Setup and set security type as None. Go to company master and set password for that company. Once password is set, Kishan will ask for password each time that company is selected. c) User wise Security To set User wise security, go to Option: Setup -> Security ->Setup and set security type as User wise. Go to company master and set user & password for that company. Once password is set, Kishan will ask for user name and password each time that company is selected. To create users, go to Option: Setup -> Security-> Setup-> User Detail
In latest version of Kishan, if any error occurred, a Error Submit window open after that. you can directly submit error to Support department by this. Or you can submit error by the CRM app. You can download this app from PlaySote. this app has a option for submitting error with image. take a photo of error and send it.
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